The notices, agendas, resolutions, minutes and registers the Companies Act requires — prepared correctly and on time, so your statutory records would pass an inspection or a due diligence.
Who needs this
- Every company; especially foreign subsidiaries whose directors sit abroad and rely on us to run the process.
What we do
- Schedule and document the minimum four board meetings a year (two for small companies/OPCs) and the AGM; conduct meetings by video conference where directors are overseas.
- Draft notices, agendas, board packs, resolutions, minutes and attendance records; maintain statutory registers; file resolutions with the ROC (Registrar of Companies) (MGT-14) where required.
- Maintain the register of directors' interests and related-party approvals.
What you receive
- A complete, indexed secretarial file for the year; ROC filing acknowledgements; a due-diligence-ready records set.
Key deadlines
| Item | Rule |
|---|---|
| Board meetings | At least 4 a year, gap not exceeding 120 days. First board meeting within 30 days of incorporation |
| AGM | Within 6 months of FY end (first AGM within 9 months of the first FY end) |
Questions we are asked most
Who needs Board and AGM documentation?
Every company; especially foreign subsidiaries whose directors sit abroad and rely on us to run the process.
What do you deliver for Board and AGM documentation?
A complete, indexed secretarial file for the year; ROC filing acknowledgements; a due-diligence-ready records set.
Last updated: September 21, 2026.